Recital Handbook

Dear Parents and Students,

For sixteen years IDC has provided students with an exciting performance experience through its June recital.  The annual staple of the dance school, the recital, conjures images of childhood and Americana for many.  It’s a rite of passage for hundreds of youngsters, a chance to shine in front of family and friends that they anticipate with nervous excitement.

The recital offers our students a professionally directed performance that allows them to present to their families and friends the results of a year’s hard work, dedication, and progress.

A big part of the dance training process includes learning through performance.  The experience helps build self-esteem, self-assurance, and contributes to a sense of confidence.  Although performance opportunities can help prepare some students for a possible career in dance, they also contribute to children’s success in non-dance activities.  That onstage experience can result in better in-school presentations, improved social skills, and strong interview skills for future college or job opportunities.  The rehearsal process is a tremendous learning experience as well.  It helps the children develop retention skills, and by working with their classmates on a group performance, they learn the positive aspects of working as a team to create the best end result.

Dedication to recital commitments is the responsibility of both students and their parents.  We’ve created this hand book to in an effort to clarify what we expect from you in terms of commitments and responsibility to the annual recital, the school, and other students and parents.

Recital Updates:  As the season progresses, additional recital information or updates will be posted in IDC’s monthly newsletters, and school bulletin board.  Make it your responsibility to keep abreast of this important information.  It is our goal to make the recital experience organized and exciting for all involved.  It’s a team effort; students, their parents, the teachers, and the director are key players in the success of the show. 

Home Study:  To ensure that the students feel confident about their performance, we ask parents and guardians to encourage them to rehearse their recital choreography on a regular basis.  A copy of your child’s dance music will be available at a charge of $3.00 per CD is required to cover expenses.   

Costumes:  We spend many hours determining the correct costumes for each class.  They are always age-appropriate and of the highest quality possible.  Preschool students will need one costume; all other students will need one costume for each subject they train in. 

* Deposits – In an effort to ensure that costumes are delivered in time for school photographs and organized distribution to our students, costume orders are placed during the December holiday break.  Costume manufacturers do not accept cancellations or offer refunds; therefore the school does not refund costume deposits.

Costumes will not be ordered until they are paid for in full.  Parents or guardians accept full responsibility for all expenses, including sur-charges and postage for costumes that are ordered late.  IDC is not responsible if costumes are not received in time for the recital due to late payments. 

* Sizing – Costume measuring begins during the last week in November, during scheduled class time.  Each child will be measured in order to determine his or her proper costume size(s).  During the first week in December you will be required to sign a confirmation form stating that you agree with the size(s) to be ordered for your child.  You can make adjustments on the form; however, your signature indicates that you take full responsibility for any costume alterations. 

*Alterations – Although rare, if alterations are needed after the costumes have been distributed, they will be the sole responsibility of the student’s parent or guardian.  Please contact the IDC office for recommended dressmakers. 

*Distribution – Costumes will be distributed when all outstanding balances for the season (including tuition) are paid in full.  Class photos will be announced at a later date.  To ensure that there are no costume problems, students should not wear their costumes, accessories, or tights prior to the photo session, dress rehearsal, or performance. 

*Withdrawal – No refunds will be made if a parent or guardian withdraws a child from the school after costumes have been ordered and prior to the recital.  Parent or guardians may pick up purchased costumes at the school at the time of general costume distribution and up to 15 days after the performance.  Costumes not picked up after 15 days will be donated to charity or resold.

*Costume expense – The estimated cost of costumes is $55.00 for child and $75.00 for adult sizes.  Any special orders, including extra-large sizes, may require an additional charge (determined by the costume company).  Additional charges are the sole responsibility of the parent or guardian.  Accessories, such as headpieces or gloves may sometimes be included in the cost of the costume. Tights and shoes are not included.

*Costume care – We recommend that your child’s name be placed in all costumes, shoes, accessories, and tights.  Place costumes in a garment bag with your child’s name on the outside.  Pack accessories in a clear plastic bag with your child’s name on the bag and on each item.  Hats should be stored in a hatbox or similar container to prevent damage.  Press all costumes prior to the dress rehearsal and the performance.  Please do not wash costumes in your washing machine; dry clean them only (after the recital). 

*Costume racks – Clothing racks with wheels can be purchased; if your child has several costumes, a rack is a smart investment.  It keeps the costumes organized, prevents wrinkles, and provides some privacy during costume changes.  Hang costumes on the rack in the order they will be needed in the show. 

*Tights – To ensure that there are no discrepancies in color and style, students are required to have the following tights for their classes.  Tights are available at the studio or from dancewear stores.  Be sure to purchase the correct style and color.  Please purchase new tights for the recital, and do not wear or wash them before the dress rehearsal or performance.  (Note:  Having a second pair of tights offers students and parents a great sense of security.) 

                         Pre-Ballet/Tiny Tap:  Dancing Fair – White/Pink/Tan - #800
                                                         Danskin – Lt. Suntan Shimmery - #331
Ballet:                      Dancing Fair – White/Pink/Tan - #810
                                                         Capezio – Transition/White/Pink/Tan - #1618
Tap and Jazz:           Danskin – Lt. Suntan Shimmery - $1331

*Shoes – The following shoes are required for all students.
Girls:  Pink ballet shoes, black tap shoes, black jazz shoes, tan jazz shoes and black funk shoes
Boys:  Black ballet shoes, black tap shoes, black jazz shoes and black funk shoes

Hair and Makeup:  All female students are required to wear makeup for the recital: red lipstick, blush, eye shadow, and mascara.  For the boys, a little blush works well.

Uniform hairstyles are required.  All female students must wear their hair in a bun or French braid unless instructor advises differently.  No long bangs or beads are allowed.  Dancers with short hair must pull their hair away form the face and slick it down.

Pre-Planning:  The recital isn’t a one-day activity.  Gather all costumes, accessories, shoes, and makeup several days in advance so you’ll know id something is missing or isn’t right.  Make a checklist of your child’s routines, listing their costume, tights, shoes and any accessories, and refer to it to make sure you have all your supplies before going to the theatre.

Bring at least one extra pair of tights of each color.  Also bring extra hair gel, hair nets, bobby pins, and hairspray.  Other handy extras include:

*Baby wipes/Shout wipes (to fix makeup mistakes or wash hands)
*Baby powder (for itchy costumes)
*Safety pins (for emergency costume repairs)
*Clear nail polish (to repair minor holes or runs in tights when there isn’t time to change them)
*Your pain reliever of choice
*Band-Aids (the “invisible” kind)

Tech Rehearsal:  The tech rehearsal is necessary so the performer can get a feel of the stage and stage surroundings.  To practice their dance routines on stage and learn where their entrances and exits will be. 

Dress Rehearsal:  The dress rehearsal allows the students to become familiar with the auditorium surroundings and feel comfortable with their performance, costumes, and being onstage.  Lighting, music cues, set changes, and all other logistics for an organized and professional performance are rehearsed so that the students make the best impression possible.  Participation in the dress rehearsal is mandatory.

We run an organized and timely dress rehearsal; your help with the process will guarantee a professional production.  Please arrive at least 45 minutes prior to curtain.  Students may arrive in their first performance costume or may change in the dressing room.

*Finale - All students are required to participate in the finale, which will be rehearsed during the last month of classes.  A run-through of the finale will take place at the dress rehearsal.  All students will remain in their last performance costume for the  finale.

*Dressing-room etiquette - Students must respect other students’ space and property in the dressing room.  The students will spend more time in the dressing rooms than onstage or in the auditorium, so please do your best to keep them organized and clean.  No food or drink is allowed in the dressing rooms.

*Dress-rehearsal guests - One parent or guardian may accompany each student to the dress rehearsal.  Please, no siblings who do not dance!  Additional attendees at the dress rehearsal will be subject to the full cost of a recital ticket.

*Dress-rehearsal drop off and pickup - Parents or guardians should bring the students to their assigned dressing rooms, where they will be checked in and placed under the supervision of their class moms.  Parents or guardians must remain in the auditorium until their children have been dismissed.  When a class has completed its last performance, the class mom will bring the group to the auditorium to be picked up.  Parents are not allowed in the dressing rooms after the children have been checked in for the rehearsal.

*Dress-rehearsal dismissal - Students will be dismissed from rehearsal once they have completed all of their routines, including the finale.  The little ones (3-5 year olds) do not need to stay for the finale unless they want to.

*Video and photography: We do not allow video or flash photography in the auditorium at the dress rehearsals and recitals.  Our professional camera crew and photographer will capture it all.  You may take photos of your child on stage ONLY AFTER the performance. 

Auditorium Rules:  No eating, drinking, or smoking is allowed in the auditorium or dressing rooms.  Dancers will remain in the dressing rooms with their class moms during dress rehearsal and the recital when they are not on stage.

Backstage:  Family members and friends don’t belong backstage or in the dressing rooms during rehearsals or the recital.  The same applies during intermission and after the show.  There is a lot of backstage activity in the limited space, and dressing rooms are a private area.  Please remind your family and guests to be respectful of these areas.  Those who wish to greet a performer after the so or present flowers should do so in the lobby areas.

Recital Volunteer Information:  Anyone interested in volunteering to help backstage, in the dressing rooms or out front in the lobby is welcome.  A volunteer form is required and is included in this handbook (See sidebar).  There will be an orientation for all volunteers, and all must abide by the policies set forth be IDC.  The recital weekend is a hectic experience; all volunteers must work in a cooperative manner at all times.  Our backstage manager works very hard to put a system in place that works; we ask that all volunteers rely on their experience and follow their instructions. 

All volunteers will receive an identification badge at the dress rehearsal, which must be worn in the theatre at all times.  Please do not bring guests, including children, with you while you are volunteering.

*Class moms – Class moms are needed for each class to supervise the dancers.  They do not need a recital ticket and will be able to watch their children perform from the audience.  Class moms must assure that each child in her care is safe and accounted for.  They are responsible for making sure that each child is in the proper costume, has the proper accessories and shoes, and is backstage at the appropriate time.  They are also responsible for seeing that all children return to their appointed dressing room after their performance.  The number of volunteers needed for each class will be determined by the number of students per class.  If there are too many volunteers for one class, some may be asked to work with children from another class.  During their class’ performances, room mothers leave the students at the stage door with their teacher and watch the dance from the back of the auditorium. Volunteers are not allowed to enter the stage area.  There will be live microphones backstage; only dance teachers and assistants will be allowed in the wings. 

Recital Photos:  Class photos on will be taken at the dance studio.  Dates and times will be announced at a later time.  Please confirm your child’s time in the April Monthly Newsletter.  All students are required to be present for their class picture.  There are no exceptions.  After the group photo shoot, students may choose to have solo portraits taken in their costumes.  There is no obligation to purchase group photos.  Please arrive at least half an hour before your child’s scheduled time, since photo shoots tend to run ahead of schedule.   

Recital Ticket Policy:   All tickets are reserved seating.  Tickets go on sale May 1st and the cost is adults (16 and Up) $10.00, students (15 and under) $5.00.      

Props:  All props are the property of IDC and are to be returned to the backstage prop master after the performance.  Props include such items as canes, parasols, beach balls, etc.